NWPCA Congressional Plant Tour Guide

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CHECKLIST FOR PLANT TOURS SETTING UP THE PLANT TOUR Decide who to invite Send the invitation (see page 5) Track and confirm RSVPs and follow up as necessary Coordinate length of event with congressional staff Distribute memo of visit to employees PLANNING FOR THE MEDIA Clear media participation/attendance with congressional office Draft a media advisory, if desired (see page 7) Prepare area for news media Prepare a message from the CEO ORGANIZING THE PLANT TOUR Put together internal planning group, if necessary Decide who will meet with the legislator Craft lawmaker introduction Establish look and feel of welcome area Reserve a room for the guest to address your staff Create name badges for guest and staff Determine required safety equipment Brief tour guide(s) Craft tour script H ire/designate photographer P repare an information package Research lawmaker's background Research talking points, your company story, current events, legislative tasks, etc. Prepare a map of the tour route Write out questions for the lawmaker PREPARING DISPLAYS/LITERATURE Determine product display, if applicable Gather company literature and background materials Display NWPCA materials, if appropriate Provide list of attendees' names and companies PREPARING FOR ARRIVAL Designate a note taker Determine what machinery will be in operation Provide directions to the plant Welcome guest on arrival CONDUCTING THE TOUR Provide safety equipment to tour guests, if applicable Show lawmaker how your production line works Let your visitor be an active participant Mention any prepared talking points during the tour FOLLOWING UP AFTER THE TOUR Send thank-you note to guest(s) Thank your own staff Send photos to members of Congress Tell the NWPCA about the tour Provide press coverage Use social media to recap the tour Continue to communicate with the lawmaker post-event 3

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